Employee Terms & Conditions Package

To many small businesses an Employee Handbook can seem a luxury but in fact if you've got more than a couple of dozen employees it's a very useful tool to set out what the business expects of its people and what they get back from working for you. Every business has rules, procedures (some required by statute), hours of work, annual leave etc – so why not set them out clearly for the employees, their immediate managers, and you?

We can provide you with:

• a clear and simple handbook setting out
  • your main terms and conditions – hours of work, annual leave, pay rules, overtime, notice period etc
  • the benefits your company provides– pension, sick pay, life assurance, employee discounts etc
  • your company's rules and procedures – discipline, grievance, standards of dress and behaviour, absence notification, HASAW rules etc
• standard offer letter for new starts with options for different categories of employee
• standard Written Statements (‘Contracts’)
• formal employment policies such as maternity, recruitment, handling poor performance etc
• advice on the best way to communicate the Handbook to employees

The material in the Handbook usually has a long shelf-life so the need for maintenance is low. If things change we can help you update the documents.

Employee Records Package

A simple MS Office based database that keeps your employee records secure, accessible and designed to your needs. It has many benefits:

No need to rake through personnel files or homemade spreadsheets any more looking for information

• Its easy to use and maintain – we can train you or your staff in a couple of hours
• If you already have MS Office you don't need to buy more software
• It can be as simple or comprehensive as you want it to be
• If you haven't the time, we can load employee data for you
• You can share access if you already have a business network with shared drives
• We can build it up, change it or scale it down over time – or we can train you how to do it
• There are no annual maintenance fees
• If you forget how to do something just call us and we'll go through things again – no cost

So what can it do???

• You can store all the information that your business needs:
• pay rates and other contractual entitlements (bonus, annual leave etc)
• who's in the pension scheme and who isn't
• who's been trained in what and when was it done incl HASAW training
• when does an employees probationary period end
• leaving date, reason and whether you would re-employ
• absence records
• what PPE the employee has been issued with
• disciplinary warnings
• we can add additional fields specific to your business

You can run reports on your staff at the touch of a button:

• wage/salary history
• starter/leaver reports
• headcount and costs
• length of service reports
• annual pay review ''what ifs''
• who is trained in a particular skill or piece of equipment
• sickness absence reports

You can run mail shots to all or selected staff at the touch of a button.

Employee Training & Development Package

Every business of any size needs to train its people and to keep their skills updated - all the more so if your business is going for IIP or ISO accreditation. We offer an 'infrastructure' package tailored to your needs that will put in place the documentation and processes you will need:

• We can show you how to draw up job descriptions or even do them for you
• We can show you how to work out the skills, knowledge etc needed by staff to do their job
• We can build and show you how to operate a simple MS Office based Training Matrix for every job to record the skills needed v the skills job holders have (available separately or as part of our Employee records System). We also have manual versions.
• We can provide simple documentation to record employee development plans (stand alone or as part of an overall performance review system)

If you or your staff are struggling for time we can even help you do the groundwork and then train you to do it thereafter.